An outsourced finance team for recruitment agencies, from Buzz: temp payroll and client invoices run from the same timesheets every week, margin tracked on every placement, and a sales ledger kept ready for your invoice finance provider. From £750 + VAT a month.
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The days move to fit your payroll cut-off. Weekly payroll and client invoicing are part of the Finance Manager and Financial Controller levels, priced on the number of temps you pay.
A temp works 40 hours on a pay rate of £14.00 an hour and a charge rate of £22.00.
19.6% of the charge. Pension, any invoice finance fee and your overheads come out of it.
An illustrative example. The business is invented and so is every figure. Holiday accrues at 12.07% of hours worked for irregular-hours workers (gov.uk). The £96 weekly National Insurance threshold and 15% rate are for 2026/27 (gov.uk).
The fee on a temp placement is the gap between the charge rate and the full cost of the temp. Holiday pay and employer’s National Insurance take a large share of that gap.
We report the margin on every placement, every client and every consultant each month, so you can see which rates to renegotiate when a contract renews.
After 12 weeks in the same job, an agency worker qualifies for the same pay as a permanent colleague, plus automatic pension enrolment and paid annual leave. We flag each placement before it reaches week 12 so the pay rate and margin can be reset (gov.uk).
Since 6 April 2026, employment agencies or end clients are jointly and severally liable for the PAYE due when an umbrella company is in the supply chain. We keep a record of the umbrella companies you use and what you paid each one (HMRC policy paper).
Where a contractor works through their own company, the client usually decides their employment status. If the contractor is inside the rules and the agency pays them, the agency deducts tax and National Insurance. We run those deductions through payroll from the status determination statement (HMRC).
Sources checked October 2026.
Temps are paid every week, and clients pay on the terms in their contracts, so the agency pays out before the cash comes in. Invoice finance lends against the unpaid invoices to cover the gap.
The lender relies on your sales ledger. We keep it reconciled every week, send the ledger and the invoices in the format the provider asks for, and match each payment from the provider in Xero.
Buzz is not authorised by the FCA, so a recommendation of a particular lender or finance product is referred to an authorised firm.
An agency paying a few temps a week usually starts with a Finance Manager. Once client payments need chasing and a lender or investor wants monthly figures, the Financial Controller level fits.
The level and the monthly fee are confirmed in writing before work starts.
The day-to-day finance work, done every week in Xero.
Xero set up with the apps for receipts, expenses and payments, and kept running as the business grows.
Invoices posted and bank accounts reconciled every week, and each month closed within five working days.
Payroll run every month and employee expense claims processed.
VAT returns filed from records that are ready when an auditor, lender or investor asks for them.
The cash coming in and going out, and a monthly report on how the business is doing.
Includes all the Finance Manager work.
Management accounts set out as a clear report you can send to investors, lenders or your board.
Customers invoiced promptly and late payers chased, so cash arrives sooner.
Suppliers paid on time, with each payment run sent to you to approve.
An alert when the bank balance drops below a level you set, in time to act.
Yes. We run temp payroll weekly from approved timesheets, with holiday pay and pension, and send each pay run to you to approve before the Full Payment Submission goes to HMRC.
Tell us which timesheet or front-office system you use. We take the approved timesheets from it into payroll and into client invoices in Xero, so both come from the same hours.
Yes. If the placement records show which consultant made each placement, the monthly report shows margin by consultant as well as by placement and client.
The client issues a status determination statement for each contractor, and we make the deductions it calls for and keep each statement with the payroll records.
We prepare the sales ledger, the aged debtors and the forecast a provider asks for. A recommendation of a particular provider is referred to an authorised firm.
Tell us about the business and what you need. A named person replies within one working day.
