Bookkeeping services that keep your records current
We keep your books in FreeAgent or Xero, reconcile every account each month and capture receipts from your phone, so your figures are current when you need them.
A month of bookkeeping
Done every month, it takes a few hours of our time and your books are never more than days old.
Transactions in
Bank and card feeds pull transactions in overnight. Bank rules code the repeating ones on their own.
Receipts captured
Photograph a receipt when it is in your hand and it is filed against the transaction. Supplier bills sent to your dedicated email address are read automatically.
Every account reconciled
Each account agreed to its statement for the previous month. Anything unexplained is queried while you still remember what it was.
Queries answered
A short list in your portal, usually five or six items, answered when it suits you.
Ledgers checked
Who owes you, who you owe, and what has gone past its terms.
Books ready to use
Current figures for management accounts, a VAT return and the year end.
Bookkeeping software
We move business owners off spreadsheets and paper records onto cloud software. We can support your team in using it, or manage invoicing, payments, records and reconciliation for you.
FreeAgent
Up to £330 a year
Included in every Buzz package at no extra cost. Suits sole traders, freelancers, landlords and smaller companies.
Xero
Gold Partner
For businesses with stock, multi-currency, several users or higher volume. We are a Xero Gold Partner.
QuickBooks and Sage
Supported
If you are already on QuickBooks or Sage and it works for you, we keep your books there.
Receipt capture sits alongside the ledger: Dext, AutoEntry or Apron. It removes the monthly chase for paperwork. Compare receipt and bookkeeping tools
Five common bookkeeping problems
- 1
The bank does not reconcile
If the ledger balance does not agree to the statement, nothing built on it can be trusted: the profit, the VAT or the tax estimate. It is the first thing we check on a new client file.
- 2
Personal and business money mixed together
Every line then has to be judged before it can be coded, which is slower and dearer. In a company it also builds a director’s loan that can attract a 33.75% s.455 charge. A separate business account fixes it in an afternoon.
- 3
A suspense account nobody empties
Transactions that could not be identified get parked and stay parked until the year end, when a large balance has to be resolved by someone who was not there. Anything unexplained should be asked about the same month.
- 4
VAT filed from figures that were not ready
A VAT return should be filed from a closed quarter. Doing the bookkeeping in a rush because the return is due is where the errors come from.
- 5
Nobody looks at the debtors
The list of who owes you is the fastest cash in most small businesses. With current books it takes five minutes to check, and three months behind, the list is out of date.
Books that have fallen behind
A month
A month behind is normal.
A quarter
VAT returns get estimated and the numbers stop being usable for decisions.
A year or more
Receipts have faded and nobody remembers what the transfers were. Catching up is a project quoted separately from the monthly fee, worked oldest first to stop penalties compounding.
Making Tax Digital
A shoebox of receipts typed up once a year will not meet either requirement.
April 2022
VAT-registered businesses keep digital records and file through compatible software.
April 2026
Making Tax Digital for Income Tax starts for qualifying income over £50,000.
April 2027
Qualifying income over £30,000.
April 2028
Qualifying income over £20,000.
Bookkeeping questions
How much does bookkeeping cost?
A fixed monthly fee agreed in writing before anything starts, priced on transaction volume, the number of bank and card accounts and feeds, whether you are VAT registered and on which scheme, and how much of the work you want to keep in-house. The instant quote shows your monthly fee in four questions. The largest single variable is the state of what we inherit: a clean file with connected feeds and captured receipts is a fraction of the work of a shoebox and a bank statement.
Who does what, and do I still have to do anything?
That is agreed in your proposal. A common split is that you raise your own sales invoices and photograph receipts as you go, and we handle purchases, reconciliation, coding and month end. Some clients hand over everything, including invoicing and credit control. Whatever the split, the paperwork has to reach the system. Bank feeds do the rest automatically, but only you can tell us what a £340 card payment at Screwfix was for.
Is automation going to make mistakes I do not notice?
It can, and this is the risk with bank rules and AI coding. Automation is excellent at repetitive, identical transactions and confidently wrong on the exceptions: the personal purchase on the business card, the loan receipt that looks like sales, the supplier who is sometimes a cost of sale and sometimes an asset. Its errors look plausible, so a ledger can reconcile neatly and still be wrong. A person reviews the month before anything is filed.
What happens to my records if I leave?
They are yours and you take them: a full export of the accounting file, the underlying documents and the reconciliations. If the software licence runs through us, it stops when the engagement does, but you can move the subscription into your own name and continue in the same file. We will not withhold records over a disputed invoice. Keep your own copies throughout as well, because you are legally required to retain business records for six years and that duty sits with you.
Buzz outsourced finance team
When the work has grown past bookkeeping into supplier processing, payment runs, credit control, month-end close, management reporting and someone senior to interpret the numbers, the finance team runs it as a complete outsourced finance department for a fixed monthly fee.
Get a bookkeeping quote
A fixed monthly fee, agreed in writing before anything starts. The instant quote shows it in four questions.
Call or WhatsApp 07476 989568, email hello@buzzaccounting.co.uk or contact us.
Accreditations and partnerships
